Green Gown Awards 2021: Campus of the Future - Aston University - Finalist

Agile workspace ‘out, but In’

An area previously segregated for HR, Estates, Health & Safety and Finance with walls and further access restrictions, was redesigned from a user, rather than a space experience. The vision of the project was to design an agile workspace to support dynamic working and facilitate cross-service working.  This saw a move away from the previous one desk per person approach to shared, agile workspace and resources with no allocated desks.  This has enabled 4 other teams to move up to use the space, freeing up space elsewhere in the University.

The project was designed with three streams of people, space, and technology to ensure that each was appropriately considered and consulted. There were also two executive sponsors and a business owner from the Finance service to help support and deliver the project. The space is a prototype for future campus development and so capturing engagements and learnings was critical.

Top 3 learnings:

• We invested in our people to enable them to complete activities in an effective way.
• We have removed physical and perceived boundaries to encourage cross collaboration and problem solving.
• We have created efficiency and improved sustainability through dynamic working and agile workspace.

Videos

• Video #1 (click to hide)